Board Agenda Items
Board Agenda Items
Please note: Items requiring Board approval are NOT permitted to begin implementation prior to that approval.
In preparing your documents, please keep the following guidelines in mind. Your documents may be returned if these are not adhered to, resulting in delay of your item's start 日期.
- If appropriate, coordinate submission of items for shared services, agreements, contracts, 等., with LPC的, so just one item is presented to the Board rather than two separate items for each college.
- Board memos should be submitted on the earliest 日期 possible, in order to allow for appropriate review and processing before being presented to the Board.
- For documents with a proposed start 日期 before Board review, the start 日期 should be changed to the first 日期 after the Board meeting in which you are submitting your item for review.
- In rare circumstances in which the start 日期 cannot be changed, you will need to submit a justification memo to explain why it is being submitted so late, and an explanation of what obligations the Board is being asked to endorse after the fact. If the explanation is not provided with the Board Agenda Item Request form, your documents will be returned.
- Board memos should have some explanatory language within the Background portion of the document regarding the item to be reviewed.
- Board memos should NOT include words like "shall." The word may be used in the contract language, but the memo language should be "will," as this document is intended for information to the Board.
Internal College Approval Process
To have a recommendation/board agenda item presented to the CLPC的CD Board of Trustees for approval, you will need to follow the internal college approval process first. Please note: HR board items are not part of this process.
- To create your Board memo, use one of the forms below without changing the font, font size, and/or margins. Please keep this electronic file.
- 完成 Instructions for Handling Form via fillable pdf. Please keep this electronic file.
- Attach your Board Memo, Instructions for Handling Form, and the necessary backup documentation (MOU, Contract Agreement, Memo, 等) to the Board Agenda Item Request Form.
- Forward the hard copy documents to your area manager and send the electronic versions to 安琪拉 Castellanos 通过电子邮件.
- Your manager should then follow the routing on the request form, as appropriate. 安琪拉 will wait for hard copy approvals but use the electronic files to submit to District
- After necessary review and signatures, the submission to Administrative Services must
meet our internal Board Agenda Deadlines.
- Public Link for BOARDDOCS